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Primary Secretary ensures efficient operation of school administrative office and provide support services for school’s academic and non-academic staff. He/She maintains accurate staff profile records for administrative statistics as source of information for Management Team and performs a wide variety of complex and responsible office secretarial duties to relieve HOS/Principal of clerical and routine administrative detail.

• Provide secretarial and administrative support to HOS/Principal, Deputy-Principals, Heads of Departments and Teachers.
• Manage HOS/Principal’s appointments calendar.
• Coordinate with teachers relating to incoming parent questions/calls and following up on messages and further action.
• Attend to enquiries from students, staff and parents by phone, email or in person.
• Answer and make internal calls from/to teachers.
• Coordinate with teachers and other administrative support staff in day-to-day school activities and school events.
• Arrange, coordinate, prepare and assist in the preparation of agendas, notices, forms, refreshments, equipment, and necessary materials for meetings or events conducted by the principal.
• Manage scheduling of conference room bookings.
• Coordinate with HR department in day-to-day teachers sign-in and sign-out process.
• Coordinate all examination requirements which are the responsibilities of the Principal.
• Coordinate with teachers in providing examination papers during examination period.
• Act as coordinator of management and preparation for extra academic support program (EAS) and Student Learning Support Program for primary and secondary departments.
• Schedule and contact candidate for interview appointment required by Principal.
• Collect lesson plans for Principal’s review on a weekly basis.
• Manage student and teachers information.
• Keep up-to-date contact details.
• Provide students and teachers attendances.
• Managing and maintaining budgets, as well as invoicing.
• Coordinate with relevant departments for purchase request, advance payment and cash reimbursement for teachers.
• Provide administrative support to teachers on professional development program.
• Organize and storing paperwork, documents and computer-based information.
• Create and maintain filing systems; Compiles and files Minutes of Meeting, Teachers Appraisal report/ student attendance reports, Letter to/from Parents, other school records and all necessary documents required by Principal.
• Keep a record of the School’s activities.
• Coordinate to bring and get students to and from classrooms.
• Photocopy and print various documents assigned by Principal.
• Perform other duties as assigned by HOS/Principal inclusive of personal matters.