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SCHOOL DATABASE OFFICER [032/2024]

Start May/Jun 2024
( 1 Open Positions)
Singapore International School Thonburi
Expire
30 June 2024

Job Description

Responsible for maintaining student records. He/She also understands, embraces and communicates the School’s ethos and approach in all communications and interactions with parents and students, external agencies, other schools, etc. This person will work within school policies & procedures and works closely with the Admissions Team. He/She supports the promotion of positive relationships with students, parents and outside agencies while effectively performs all other duties as assigned.

  • Administrative duties include the management of the school Management system, Ministry of Education (MIS) system and the maintenance of student records such as personal and parents’ particulars, attendance records, medical records, and academic assessment records.
  • Process students’ admissions (offer & acceptance letters, contacting student’s former/current international school regarding cancelation of the student visa, etc), transfer and withdrawal.
  • Tracking and follow-up international students’ 90-day report and re-entry dates.
  • Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
  • Maintain a regular analysis of admissions statistics and trends.
  • Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of termly report cards.
  • Process and transmit requests for student information, including student examination transcripts for colleges, universities and Ministry of Education.
  • Assist administration and counsellors with the preparation of reports and student data information.
  • Prepare and distribute student identification cards, and school parking decals.
  • Coordinate ordering and distribution of all graduate materials, including caps and gowns and diplomas.
  • Maintain confidentiality of information: During the course of employment the School Registrar will have access to information of a confidential nature. Under no circumstances may this information be divulged or passed on to any unauthorised person or organization.
  • Works closely with the admission team especially on the student admission waiting list.
  • Collaborate with administrators, teachers and ICT team.

Requirements

  • Holds a bachelor’s degree.
  • Good command of English and Thai.
  • Database/system administration and record management skills.
  • Familiarity with Ministry of Education MIS will be an advantage.
  • Analysis skills.
  • Communication and interpersonal skills.
  • Accuracy and attention to detail.
  • New grads are welcome.